Job Opening

Job Description

Position Title:  Accounting Supervisor                                                                    

Effective Date: 04/24/2018

Status:  Full-time, Exempt                                                                            

Program: Accounting                                                            

Reports to: Chief Financial Officer

I understand that as an employee of Catholic Charities I am expected to perform in a manner consistent with the stated characteristics as outlined on the Performance Based Evaluation form and the following mission characteristics:

• Strictly follows the Catholic Social Teachings in all aspects of the duties of this position
• Collaborative and participatory leadership styles with commitment to excellence in service provision
• Works collaboratively to achieve goals and resolves conflict to achieve the greater good
• Respect for the diversity of talents and gifts of others and belief in cultivating those to promote personal and professional development
• Cares about quality of life and well-being of others, thus demonstrating compassion and commitment for helping others improve their own lives

Position Objective

Assist the CFO in creating a compliant, efficient, and effective accounting/finance department. Manages relationships with users of accounting services, both internal and external to the Agency, in a positive, productive manner so the department is seen as a welcoming, key contributor to the organizations mission.  To those ends, this position manages Staff Accountants to ensure the timely and accurate creation, review, and approval of accounting entries and financial statements. Helps ensure compliance with organizational policies, procedures and protocols. Takes a lead role in grant budget, billing and reporting processes for the Agency. Proactively communicates accounting information as appropriate throughout the Agency.  Continuously searches for, and implements, process improvements.

Supervisory Duties

• Monitors the daily performance of the accounting department staff. Uses benchmarks as appropriate.
• Directly supervises staff accountants and manages their workload and responsibilities.
• Decides the best allocation of accounting staff resources.
• Trains staff on proper methods of performing work.
• Ensures staff compliance with policies, procedures, and protocols.
• Helps staff accountants explore new growth opportunities.
• Participates in annual performance evaluation process for assigned staff.

The following duties may be completed directly or managed through delegation and the Supervisors’ final approval of results.

Grant/Contract Management Duties

• Responsible for overall grant financial management and reporting.
• Accurately records grant revenues and expenditures in accordance with grant awards.
• Create and produce grant/contract financials monthly, quarterly, annually and as needed.
• Meets with appropriate Director and Program Manager Staff monthly to communicate grant and contract information.
• Continually educates colleagues on proper coding to ensure accurate financials.
• Communicates with Grantor Institutions where necessary.
• Develops scalable processes and implement process improvements to expand grant and contract capacity in the Accounting department.

Grant/Contract Management Duties

• Manages directly or by delegation, the daily and period end accounting processes for the organization.
• Ensures all payables are made timely and receivables are collected timely.
• Oversees calculating, posting, and verification of financial data
  • Prepares or approves daily, monthly, and annual journal entries.
  • Prepares or approves adjusting/closing journal entries prior to review by the CFO.
  • Ensures the month and year end is accurately closed by stated deadlines.
  • Ensures all accrued, deferred, and prepaid accounts are reconciled monthly.
  • Recommends appropriate balance write-offs and adjustments to the CFO.
  • Ensures fixed assets are being recorded and depreciated properly.
  • Ensures accounting records are updated, complete, and accurate.
• Fills in for staff accountants as necessary when they are absent.
• Produces or assists in preparation of monthly financial statements, as directed by the CFO.
• Communicates proforma cash flow information to the CFO as requested.
• Researches financial transactions to ensure accuracy.
• Assists with budget development and cash forecasting support. Delegates as necessary.
• Supports CFO and external auditors in the annual audit process and preparing tax forms, Form 990, Form 5500, etc. Produce audit documents as required.
• Works with CFO to ensures and verify timely Payroll, 401K, pension, and insurance payments.
• Works with CFO on financial analysis of grant proposals and other new ventures.
• Works with external CPA firm on monthly Agreed Upon Procedures (AUP) review, if applicable.
• Stands in for CFO in meetings, as necessary.
• Works with CFO on Accounting system maintenance and design (i.e., department dashboards, etc.).
• Suggests updates to department procedures and protocols.
• Works with CFO on random accounting entry audits.
• Works with CFO to ensure Chart of Accounts are current.
• Assists with banking transactions as needed.
• Completes other assigned duties/areas of responsibility as assigned by the Chief Financial Officer.

Education and Experience

• Bachelor’s degree in accounting or finance required.
• Three (3) years of accounting experience required, five (5) years preferred.
• Two (2) years of accounting related supervisory experience preferred.
• Non-Profit accounting experience strongly preferred.
• Experience with grant accounting preferred.
• Experience in Auditing preferred.
• CPA certification a plus.

Skills and Competencies

• Excellent organizational habits.
• Able to consistently meet deadlines and produce timely and accurate data in a fast-paced environment.
• Detail oriented. Keeps accurate books and records.
• Professional demeanor.
• Excellent communication skills. Ability to effectively communicate complicated information to non-accounting management.
• Ability to procure cooperation from colleagues at all levels.
• Proficiency in Microsoft Office.

Physical Requirements